Microsoft Word How to Keep a Table Continuing Onto Next Page

Stop a Microsoft Word Table or Row from Breaking Across Pages

by Avantix Learning Team | Updated August 21, 2022

Applies to: Microsoft^® Word^® 2010, 2013, 2016, 2019, 2021 and 365 (Windows)

There are a few ways to keep a Microsoft Word row or table together on one page. When you want to stop a Word table from breaking across pages, the method you use depends on several factors including the size of the table. You can't, for example, keep a table on one page if the table is larger than a page. Here, we're also assuming the table is in the body of the document, not the header or footer.

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of Word, the size of your screen and your Control Panel settings. For newer versions of Word, Ribbon tabs may appear with different names. For example, the Table Tools Design tab may appear as Table Design.

Recommended article: How to Format Microsoft Word Tables Using Table Styles (Ultimate Guide)

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Stop a table row from breaking across pages using Table Properties

If you want to simply stop a table row from breaking across pages, you can change the Table Properties:

1. Select the row or rows that should not break across pages (you may want to select the entire table).
2. Click the Table Layout or Table Tools Layout tab in the Ribbon.
3. Click Properties. You can also right-click and choose Properties from the context-sensitive menu. A dialog box appears.
4. Click the Row tab. Uncheck the check box to Allow row to break across pages.
5. Click OK.

Below is the Table Properties dialog box with the Row tab selected:

Keep table rows together by keeping lines and paragraphs together

Another way to keep a table row or rows together is to force paragraph(s) in cells to keep with the next paragraph(s) and / or to keep the lines of paragraph(s) together. A paragraph is anything with a hard return after it. Also, it's usually a good idea to turn on Show/Hide ¶ (which appears in the Paragraph group on the Home tab in the Ribbon).

To keep a row or rows together using the keep with next paragraph and / or keep lines together settings:

1. Select the cell or cells with the paragraph(s) you wish to keep with next paragraph and keep lines together.
2. Click the Home tab in the Ribbon.
3. Click the dialog box launcher on the bottom right of the Paragraph group. The Paragraph dialog box appears.
4. Click the Line and Page Breaks tab.
5. Check Keep lines together to keep the lines of each paragraph together in the cell or cells you've selected.
6. Check Keep with next to keep each paragraph in the cell or cells you've selected with the next paragraph. It's usually best not to turn this option on for the last paragraph in the table as it will keep the paragraph in the last cell with the next paragraph following the table.
7. Click OK.

Below is the Paragraph dialog box with the Line and Page Breaks tab selected:

Keep a table together by starting it on a new page

Another way to keep a table together is to force the first paragraph in the table to start on a new page.

To force the first paragraph in a table to start on a new page:

1. Select the first paragraph in the table.
2. Click the Home tab in the Ribbon.
3. Click the dialog box launcher on the bottom right of the Paragraph group. The Paragraph dialog box appears.
4. Click the Line and Page Breaks tab.
5. Check Page break before.
6. Click OK.

By the way, if you're comfortable with styles, you could also use various paragraph settings in styles in your tables.

Other issues

If you've tried the strategies above and a table is still breaking across pages, there could be a number of reasons.

Ensure that the table is set so that it does not wrap around other text:

1. Click in the table.
2. Click the Table Layout or Table Tools Layout tab in the Ribbon.
3. Click Properties. You can also right-click and choose Properties from the context-sensitive menu.
4. In the Table Properties dialog box, click the Table tab.
5. Click None under Text wrapping.
6. Click OK.

Below is the Table Properties dialog box with the Table tab selected:

If a row is still breaking across pages, you may need to turn off the exact row height option:

1. Select the row or rows that should not break across pages (you may want to select the entire table).
2. Click the Table Layout or Table Tools Layout tab in the Ribbon.
3. Click Properties. You can also right-click and choose Properties from the context-sensitive menu. A dialog box appears.
4. Click the Row tab. Uncheck the check box to Allow row to break across pages.
5. Uncheck Specify Height.
6. Click OK.

You can also check for manual page breaks or section breaks in the table and delete them. However, be very careful deleting section breaks as they contain all information for the section.

To delete a page break or section break that has been inserted within a table:

1. Ensure Show/Hide ¶ is turned on (which appears in the Paragraph group on the Home tab in the Ribbon).
2. Select the problem page break or section break by dragging over it.
3. Press Delete.

There can be some other issues like overly large indents in Table Properties so it's worth checking the properties if you're still having problems.

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